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NewAI follow-ups for WhatsApp, Instagram & email

Never miss a student, a deadline or a follow-up again.

Tabir Flow brings every WhatsApp, Instagram and email conversation into one profile per student — and uses AI to track progress, follow up and report, so your consultants can manage thousands of students from a single dashboard.

Book a free demoSee how it works
  • WhatsApp Business
  • Instagram
  • Email
  • Human approval for sensitive replies

Connect the channels your students already use

Everything in one place

One student. One profile. One AI that never forgets.

From first message to departure, Tabir Flow keeps track of what needs to happen next — for every student.

  • Unified student profiles

    Status, stage, university, consultant, documents and full chat history — on one page.

  • WhatsApp, Instagram & email

    Chats and emails from every connected account are matched to the right student automatically.

  • AI tracking agent

    Understands what students ask, what's pending and who needs to act next.

  • Autonomous follow-ups

    “Follow up with everyone missing documents” — and it's done, recorded and scheduled.

  • Human in the loop

    Choose which chats use AI. Sensitive replies wait for a consultant's approval.

  • Smart alerts

    Deadlines, silent students and escalations surface before they become problems.

  • Live pipeline

    New lead to departure. Stages update from conversations; you can always override.

  • Insights for managers

    Workload, pipeline, AI vs human handling and students at risk — in real time.

  • AI Command Center

    Ask “Which students need attention today?” and get student-level answers.

How it works

Up and running in four steps

  1. Connect channels

    Link WhatsApp Business, Instagram, Messenger and your email inboxes in a few clicks.

  2. Import students

    Existing chats are matched to profiles; new contacts become leads.

  3. Switch on AI

    Enable AI on the chats you choose and set what it may do.

  4. Track & follow up

    AI keeps every student moving and flags what needs a human.

AI in action

Tell it what to do. In plain English.

Give Tabir Flow an instruction and it finds the right students, writes a personal message for each, sends it on WhatsApp, logs it, and follows up again if there's no reply.

  • Personalised for each student
  • Recorded on every profile
  • Escalates to your team when needed

Follow up with students who haven’t sent documents in 3 days.

Found 14 students. Sending personalised reminders:

  • Ayesha KhanPassport copySent
  • Bilal AhmedBank statementSent
  • Maryam IqbalIELTS certificateSent

+ 11 more · next check in 48 hours

Needs approvalFatima Noor · Visa question

“If I pay the full tuition now, can you guarantee my visa?”

AI draft

No one can guarantee a visa outcome — but we’ll make sure your file is complete and strong. Sara will call you today.

Human in the loop

AI does the tracking. Your team makes the calls.

Turn AI on only for the chats you choose. Decide what it may do on its own, what needs approval, and what it must never do.

  • Per-chat AI on/off
  • Approval for fees, refunds and visa topics
  • Take over any conversation instantly
  • Never promises outcomes
Integrations

Works with the channels you already use

Tabir Flow connects through official APIs and secure OAuth sign-in, then brings every message into one timeline per student.

  • WhatsApp Business

    Meta WhatsApp Cloud API

    Official API with delivery receipts. Replies go out from your business number.

  • Instagram

    Instagram Messaging API

    Direct messages from your professional account, matched to the right student.

  • Messenger

    Messenger Platform

    Conversations from your Facebook Page, in the same timeline as every other channel.

  • Gmail & Google Workspace

    OAuth 2.0 sign-in

    Connect with one click. No password is stored, and access can be revoked at any time.

  • Microsoft 365 & Outlook

    OAuth 2.0 sign-in

    Connect admissions, visa and consultant mailboxes with one Microsoft sign-in each.

  • OpenAI models

    OpenAI API

    GPT-5.4 mini by default. Choose the model for each agent as your needs change.

Built for reliability and security

Messages arrive through signed webhooks or secure mailbox sync. The AI agents read them, update the student's profile, and draft or send replies within the limits you set.

  • Unlimited mailboxes and accounts per consultancy
  • Replies come from the account the student wrote to, in the same thread
  • Meta webhooks verified with HMAC-SHA256 signatures
  • Channel credentials encrypted at rest; OAuth sign-in uses PKCE
  • Queued delivery with automatic retries and clear failure reasons
  • Every AI action recorded and traceable, with approval for sensitive replies
FAQ

Questions, answered

Does the AI message every student?

No. AI only works in the chats you switch on, and you choose what it may do.

Can we approve messages before they're sent?

Yes. Sensitive topics like fees, refunds and visas always wait for a consultant.

Which channels are supported?

WhatsApp Business, Instagram, Messenger and email. Connect Gmail, Google Workspace, Microsoft 365 or Outlook mailboxes with one click — as many as you need.

Is our data secure?

Channel credentials are encrypted at rest, every Meta webhook is signature-verified, mailboxes connect with OAuth so no password is stored, and each consultancy's data is isolated. [Add hosting region & compliance details]

Ready to never miss a student?

See Tabir Flow with your own team’s workflow in a 30-minute demo.

Book a free demoTalk to sales